Suggested Suppliers

How to add a Suggested Supplier

You can add external suppliers that you frequently work with to Hostology so that they are easily available to add to all events you are running at your venue, and are also visible to your customers.

Navigate to the Venue management section of your venue and click on your venue name. Then click on 'Planning' then 'Suppliers' in the navigation on the left-hand side of the page, which will take you to the  page where you can then select 'Add New Supplier' to add a new suggested supplier:

The details can be filled in by you or your business if they log into Hostology:

• Business Name - The Name of the suppliers business
• Contact First & Last Name - The name of the key contact your customers/you can connect with
• Email - The email address for the business you use to contact and connect with 
• Phone Number - The contact phone number for the Supplier
• Website - The Website landing page or key page to direct customers too for the supplier
• Description - A quick description of what the supplier offers
• Our View - This is your chance to provide an honest evaluation to your customers of the Supplier you are working with. E.g. "They are really quick to respond" or, "These are our preferred caterer for Vegan meals".
• Visibility - "Internal" vs "All", whether your customers can see these suppliers or not
• Services - A drop down list with options for what type of offerings the supplier provides.

Lastly you have two options:

1. Save - This will just add the Supplier to the list, they will not receive an invite to join Hostology. You will therefore be responsible for all information on their account at this point and able to edit
2. Save & Send Invite - This will send the Supplier an email (to the email address added) inviting them to create an account and login to Hostology. They can then add and maintain all their details and documentation and see which events they have been added to.

You can the also edit your Suggested suppliers by clicking the 3 dots in their box and click 'Edit'. (This feature will not be available if the supplier has logged in and updated their information, as they will now be responsible).

You can also select to "Remove" which means the supplier will be removed from the Suggested list (it won't delete the suppliers account though if they are already on event). 

"Resend link" sned the link to invite the supplier to login and use Hostology again.

How to manage & add Suppliers to your events

You can also add suppliers just for events that you don't usually work with or do not recommend. These Suppliers can also be "Upgraded" if you love working with them.

To reorder your recommended suppliers click on 'Reorder' and use the icon on the left to move your recommended suppliers into the order that you want (Cick on 'Set order' to save).