Adding Food and Drink

Food and drink is added via the intinerary so that it is matched to the correct part/time of the day.

There are two main ways of adding food and drink to an event:

• Selecting Items from your pre-made Menus/Lists of items
• Adding an item "Ad-hoc" to an event
   

Food and drink come under two main categories:

• Menus - Are a collection of individual items that will group together multiple individual items, but only show the total "Menu price" to your customers. This can be a great way for catering options such as set menus, or "Per Person" menus with options.
• Individual items - This is a simple list of all the individual items, with individual prices that you can add to the event at a per head price.

How to add Food & Drink items to an event

First go to the event dashboard, select 'Event Planning' then 'Food & Drink' on the left hand menu. Once on the Food & Drink page, you can then select the + Select new button on the itinerary item where you want to add your Food & Drink item. 

A tray will open on the right hand side of the screen with 3 subheadings; Menus, Individual Items, and + New Items. There will also be an option to set the itinerary item to Externally Catered.

• Externally catered Toggle - If you are using an external caterer, you need to toggle Food & Drink Items to yes, then toggle Externally Catered to yes.

• Menus - Here you can search and select menus for your itinerary item. Use the down-facing arrow to view, select or unselect specific items that you want to include or remove from the menu.  To select all menu items, expand the menu using the dropdown arrow, then click on 'Select all'.
  • Outlined menus indicate that some food & drink items are selected but not all
  • Blue highlighted menus indicate that the whole menu is selected for the event

• Individual items - In the Individual items tab you can view and select/unselect any items that you added at venue management level. You can also use the search bar to find an item quickly and easier if you have a large amount of food & drink items. 

• + New Items - Here you can add new food & drink items that are specific to the event that you are adding it to. These will not be available in other events unless you add the item at venue management level.

Once you have selected and added food & drink items click 'Save'. 

This will close the Pop-up menu, where you will now see that the itinerary item you have just edited has the menus/food & drink items below it

How to edit items & quantities

To update the numbers, simply select the "Food & Drink" tab on the left hand navigation. Once here you will be able to move between days using the tabs at the top of the page

In the Food & Drink section, you can select 3 dots menu on the item you want to edit and click Edit. This will then allow you to edit the item, add tasting notes and also update the quantity.

This information will then show in the view and you will be able to see total numbers and prices for each part of the itinerary.

You can also delete items here which will also remove them from the itinerary. To do this select the bin icon and confirm that you want to delete the item. 

Dietary information

Dietary information for confirmed guests automatically pulls through to your view, where you can see this in the Food & Drink section here and also in the PDF Download:

This information comes from the Guest list that your customer creates. Where either your host can add dietary information (when creating the guests) or their guests can add dietary information (when RSVPing to the event).